Archiving Policy

Commitment to Permanent Access

BHINNEKA: Intercultural Counseling Insights is committed to ensuring the long-term preservation, accessibility, and integrity of all published scholarly content. This policy outlines our comprehensive approach to digital archiving and preservation, guaranteeing that published articles remain available to the global research community in perpetuity.

1. DIGITAL PRESERVATION STRATEGY

Multi-Layered Archiving Approach

BHINNEKA employs a triple-redundancy archiving system to ensure content permanence:

  1. Primary Archival Service – LOCKSS (Lots of Copies Keep Stuff Safe)

  2. Secondary Archival Service – CLOCKSS (Controlled LOCKSS)

  3. Institutional Repository – University-hosted digital archive

  4. National Library Preservation – Deposit in national digital libraries

Preservation Format Standards

All content is preserved in multiple formats:

  • PDF/A – Standard for long-term preservation (ISO 19005-1)

  • XML/JATS – Structured metadata and full-text

  • HTML – Web-accessible versions

  • Supplementary Data Files – Original research data and materials

2. ARCHIVING PARTNERSHIPS

LOCKSS System Participation

BHINNEKA participates in the LOCKSS (Lots of Copies Keep Stuff Safe) program, which:

  • Creates multiple geographically distributed preservation copies

  • Allows libraries to create permanent archives

  • Ensures continuous access through content migration

  • Provides automatic format migration when needed

CLOCKSS Archive

BHINNEKA is archived with CLOCKSS (Controlled LOCKSS), which:

  • Serves as a "dark archive" until triggered

  • Preserves content in multiple secure locations worldwide

  • Guarantees permanent access even if the journal ceases publication

  • Follows rigorous digital preservation standards

Institutional Repository

All content is archived in the university's institutional repository:

  • Immediate deposit upon publication

  • Permanent URL assignment

  • Regular integrity checks

  • Migration to new formats as technology evolves

National and International Archives

BHINNEKA deposits content in:

  • National Library of Indonesia's digital archive

  • CrossRef's preservation system

  • Directory of Open Access Journals (DOAJ) preservation network

  • Other relevant discipline-specific archives

3. PRESERVATION METADATA

Minimum Metadata Requirements

All archived content includes:

  1. Descriptive Metadata:

    • Complete bibliographic information

    • Author affiliations and ORCID iDs

    • Keywords and subject classifications

    • Abstracts in multiple languages

  2. Technical Metadata:

    • File formats and versions

    • Checksums for integrity verification

    • Creation and modification dates

    • Software dependencies

  3. Administrative Metadata:

    • Copyright and licensing information

    • Access rights and restrictions

    • Preservation actions taken

    • Migration history

Persistent Identifiers

Each article receives multiple persistent identifiers:

  • DOI (Digital Object Identifier) – Primary article identifier

  • ARK (Archival Resource Key) – Long-term preservation identifier

  • Handle – Alternative persistent identifier

  • ISBN/ISSN – Journal-level identifiers

4. CONTENT TYPES PRESERVED

Core Published Content

BHINNEKA preserves:

  • Full-text articles (PDF, XML, HTML)

  • Supplementary materials

  • Research data sets

  • Multimedia content

  • Correction and retraction notices

Associated Materials

Also preserved:

  • Peer review reports (anonymized)

  • Editorial correspondence

  • Publication ethics documentation

  • Version history

  • Usage statistics

Journal Metadata

Preserved at journal level:

  • Editorial board information

  • Publication policies

  • Scope and focus statements

  • Indexing and abstracting details

5. MIGRATION AND REFRESHMENT STRATEGY

Regular Content Refreshment

  • Annual integrity checks – Verify all files are accessible and uncorrupted

  • Format migration – Update to new formats as standards evolve

  • Link checking – Validate all internal and external links

  • Metadata enhancement – Update metadata to current standards

Technology Watch

BHINNEKA maintains:

  • Technology monitoring – Track digital preservation developments

  • Format risk assessment – Identify obsolete formats

  • Migration planning – Proactive migration strategies

  • Disaster recovery – Comprehensive backup and recovery procedures

Migration Triggers

Automatic migration occurs when:

  • File formats become obsolete

  • Software dependencies change

  • Storage media reach end-of-life

  • New preservation standards emerge

6. ACCESS AND DISCOVERY

Long-Term Access Guarantee

BHINNEKA guarantees:

  • Permanent URLs – Articles remain accessible at original URLs

  • DOI persistence – DOIs continue to resolve to content

  • Multiple access points – Content available through various portals

  • No embargo periods – Immediate and permanent open access

Alternative Access Channels

If primary access fails, content remains available through:

  • LOCKSS network member libraries

  • CLOCKSS triggered content access

  • Institutional repository copies

  • National library archives

  • Web archiving services (Wayback Machine)

Access Levels

Different content has varying access:

  • Articles – Immediate open access (CC BY-SA 4.0)

  • Peer review data – Restricted access (upon request)

  • Editorial files – Internal access only

  • Usage statistics – Aggregated public reporting

7. INTEGRITY AND AUTHENTICITY

Content Integrity Measures

  • Digital signatures – Verify content authenticity

  • Checksums – Detect data corruption

  • Version control – Track all changes and updates

  • Audit trails – Document all preservation actions

Authenticity Preservation

  • Original formatting – Maintain scholarly presentation

  • Citation integrity – Preserve reference structure

  • Author attribution – Permanent author identification

  • Publication context – Maintain journal branding

Change Management

All changes to archived content require:

  • Formal change request

  • Editorial approval

  • Documentation in preservation metadata

  • Version history maintenance

8. DISASTER RECOVERY

Geographic Redundancy

Content stored in multiple locations:

  • Primary data center (Indonesia)

  • Secondary data center (Regional)

  • Tertiary backup (International)

  • Distributed LOCKSS caches worldwide

Recovery Procedures

  • Regular backups – Daily incremental, weekly full backups

  • Disaster recovery testing – Annual recovery drills

  • Alternative access plans – Multiple access pathways

  • Emergency response team – Trained preservation specialists

Continuity Planning

  • Succession planning – Journal continuity arrangements

  • Institutional commitment – University support guarantees

  • Financial sustainability – Dedicated preservation funding

  • Legal agreements – Formal preservation commitments

9. COMPLIANCE AND STANDARDS

International Standards Compliance

BHINNEKA follows:

  • ISO 16363 – Audit and certification of trustworthy digital repositories

  • OAIS reference model – Open Archival Information System

  • PREMI5 principles – Preservation Metadata Implementation Strategies

  • DataCite metadata schema – For research data preservation

Best Practice Guidelines

Alignment with:

  • COPE guidelines – For preservation ethics

  • DOAJ requirements – For open access journals

  • Think.Check.Submit – For journal quality indicators

  • FAIR principles – For data preservation

Certification and Audits

  • Regular audits – Independent preservation audits every 3 years

  • Transparency reports – Annual preservation status reports

  • Community feedback – Stakeholder consultation on preservation

  • Continuous improvement – Regular policy updates

10. RIGHTS AND RESPONSIBILITIES

Author Rights

Authors retain:

  • Copyright to their work

  • Right to self-archive

  • Right to deposit in other repositories

  • Right to use in teaching and research

Journal Responsibilities

BHINNEKA commits to:

  • Permanent content preservation

  • Continuous access maintenance

  • Format migration as needed

  • Transparency about preservation status

User Rights

Users have:

  • Permanent access to published content

  • Right to download and preserve copies

  • Right to cite with confidence in permanence

  • Right to report preservation issues

11. MONITORING AND REPORTING

Preservation Monitoring

  • Regular health checks – System and content monitoring

  • User access tracking – Usage pattern analysis

  • Format obsolescence monitoring – Technology watch

  • Compliance verification – Standards adherence checking

Annual Reporting

BHINNEKA publishes annual preservation reports including:

  • Content volumes preserved

  • Preservation actions taken

  • Access statistics

  • Future preservation plans

  • Financial sustainability status

Stakeholder Communication

  • Author notifications – About preservation status

  • Library communications – About archival partnerships

  • Reader information – About access guarantees

  • Community engagement – About preservation practices

12. CONTACT AND SUPPORT

Preservation Queries

For questions about digital preservation:
Digital Preservation Manager
BHINNEKA: Intercultural Counseling Insights
Email: [Insert preservation contact email]
Phone: [Insert contact number]

Technical Support

  • Access issues – Report broken links or inaccessible content

  • Format problems – Report rendering or compatibility issues

  • Metadata corrections – Request metadata updates

  • Preservation concerns – Report preservation risks

Partnership Inquiries

For institutions interested in archival partnerships:
Editorial Office
BHINNEKA: Intercultural Counseling Insights
Email: [Insert editorial office email]

This archiving policy ensures that BHINNEKA: Intercultural Counseling Insights fulfills its commitment to the permanent preservation of scholarly knowledge, supporting the ongoing advancement of intercultural counseling research for current and future generations.